Exhibitor Information & Regulations Governing Exhibitors
The Festival will provide:
- Exhibitor space
- Tent if included in package
- Table(s) if included in package
- Tablecloth if included in package
- Chair if included in package
- Wash Station if included in package
- Area trash barrels
- Area security personnel. Protection of exhibitor’s property shall be the sole responsibility of the exhibitor.
- Restroom facilities
Exhibitors will need to provide their own:
- Table, tablecloth and chair unless included in a package or renting through the Festival
- Three Compartment Sink, if applicable
- Wash station, if applicable, unless included in a package or renting through the Festival
- WIFI
- Power source if needed unless included in a package or renting through the Festival
- Sanitary serving gloves, napkins, plates, serving utensils, sampling cups, sampling toothpicks, etc., if needed
- Banner support (no stakes permitted)
- Freestanding regulation tent or umbrella following the requirements of the local health department unless included in a package or renting through the Festival (no stakes permitted)
- Liability and property insurance naming venue and U.S. Veg Corp as additional insured
- Necessary food handling and sales permits as applicable
- Necessary temporary permit for food vendors as applicable
Food Policy
All products must be dairy-free and egg-free vegetarian. This means no meat, poultry, fish, eggs, dairy, animal parts, or byproducts, including honey. This also means no animal derivatives such as broth, gelatin, rennet, lard, tallow, and no dairy derivatives such as whey or casein. Any food items that do not adhere to these guidelines will be removed from display, sale, and sampling. Ingredients should be listed on the package or on the display. Foods without artificial additives are most desirable.
Printed materials including displays, handouts, and recipes, may not promote foods that are non-vegetarian. It is acceptable to mention dairy and egg ingredients in printed materials. See below for policy on printed materials.
Non-food Policy
All non-food items must not have been tested on animals, and must be free of leather, fur, wool, gelatin and any animal slaughter derivatives or animal products.
Printed Materials
Printed materials including displays, handouts, and recipes, may not promote foods or products that are non-vegan. Cookbooks offered for sale must be dairy-free and egg-free (preferred) or suggest dairy and egg alternatives.
Taxes
Exhibitors are responsible for any city/state permits, fees and sales tax associated with selling or distributing their products at the event.
Note: The AZ Vegetarian Food Festival reserves the right to decline any application at our discretion.