What time does the Festival begin & end?
The Festival runs from 10AM-5PM on both January 20th and 21st, 2018.
When is the earliest date & time that vendors can set up?
Setup is from 1PM-5PM on Friday, January 19th, 8AM-9:30AM on Saturday, January 20th and 8AM-9:30AM on Sunday, January 21st. If you need to arrange an alternate time, please email us.
Can product be shipped to the venue prior to Saturday January 20th?
Yes but the earliest items can arrive is Monday, January 15th and must be pre-arranged with U.S. Veg Corp or cannot be accepted. Email hello(at)azvegfoodfest.com with the delivery information (your company name, description of what is being delivered, number of boxes, tracking number and expected delivery time). All shipments must go to this address:
Note that it is different than the venue address!!!!!
How many people are expected to attend the festival?
Based on last year's number, we guesstimate 6,000 people to attend throughout the course of the weekend. The space can accommodate 3000 people at one given time.
Will there be a refrigerated storage unit available?
At this time, we do not have refrigerated storage. Many vendors bring large coolers with dry ice.
How much product should I have on hand?
Backed by an extensive promotional campaign, thousands of people are expected to attend the AZVFF. The space can hold 3000 people at a time. Based on last year's number, we guesstimate 6,000 people to attend throughout the course of the weekend. Therefore, Exhibitors should plan to have adequate amounts of product on-hand to sell. If you run out of product, you must maintain your table and greet prospective customers until the end of the show at 5:00pm each day. Under no circumstances can you close your table down during the show hours.
How much product should be brought for sampling?
Sampling is not required, but is very much recommended. Sample as much as you are comfortable with. Attendees love trying new foods at the festival.
What are the dimensions of the selling/sampling area and table?
The size of the space and table depend on the Exhibitor Package selected. See the Exhibitor Application.
Are there any food and beverage restrictions that we must adhere to?
Yes. The restrictions are outlined in the Exhibitor Guidelines Page.
What type of signage should I bring?
Each Exhibitor must have a banner indicating the name of their company. Signs can be made of any material and type, however a professional appearance is required (i.e. no handwritten signs unless done by a professional calligrapher). No signs or banners may intrude into the aisles or substantially block the view of other Exhibitor tables. The sign can be affixed to the front of your table or it may be free standing behind your table. Note that most exhibitor spaces do not have a wall or curtain behind them to which signs can be affixed.
When do I need to load out by?
Load out must be completed by 8 pm on Sunday, January 21st.
How many exhibitor staff badges are we given?
See the Badge Registration Page.
When will I find out the location of my exhibitor space?
A final floorplan will be sent to you at least a week prior to the festival.
What permits are needed to participate in the festival?
All Exhibitors are required to bring copies of any necessary business permits, licenses, operating licenses (food & beverage vendors), etc., on the day of the show.
Here are some resources you may consult. (Note that this is an outdoor event.)
Where can we park?
Convenient, free parking is available at the following locations: